Overview

We are looking for an enthusiastic and experienced office manager to support our Singapore office and partner us in building a friendly and positive work community. The role will have dual reporting lines to the Head of Business Management and the Head of Finance & Risk and you will be exposed to teams across BitMEX globally.

This is a hybrid position, you are required to be in the office (Jurong East) minimum 2 days a week.

Responsibilities:

• Be the Company’s ambassador in greeting visitors and support HR in the onboarding and offboarding process.
• Execute and improve administrative and procurement processes related to daily office operations, including and not limited to mail processing, invoice submissions, office inventory and pantry management etc.
• Ensure the office premises are clean and well maintained. Interface with the landlord/building management on lease, repairs, renovations, office moves and building-related matters, and with the regulatory authorities to obtain approvals and maintain necessary permits.
• Prepare monthly payroll-related reports and work with payroll vendors to ensure smooth processing of payroll and CPF contributions for employees based in Singapore and an Europe location.
• Source and manage suppliers, vendors, contractors, and other external counterparties and ensure compliance with the Company’s Procurement Policy.
• Create a friendly and vibrant work community e.g. organize monthly lunches, team building, client and social events etc., where our employees can come together to work, learn and have fun.
• Assist with travel arrangements for local and visiting employees such as booking of flights, accommodation, ground transportation, restaurants and obtaining the relevant visas.
• Establish and implement office policies and procedures to ensure compliance with local regulations.
• Be the responsible person for administering the office’s Health & Safety program, ensuring the policies are kept up to date and be the point of contact for incidents and emergencies.
• Work with the Finance & Accounting team to manage and optimize the office budget.
• Any ad-hoc duties required for the smooth running of office operations.

Requirements:

• Strong verbal and written communication skills, with at least 5 years of experience as an office manager or equivalent.
• Proactive, with a strong sense of responsibility and has the ability to work independently.
• The ideal candidate is one who loves being organized and pays great attention to detail.
• People-oriented and has the ability to build good rapport with internal and external stakeholders.
• Proven competency using G-Suite and MS office applications.

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